Project Management: Technical Library & Digitisation
Course Info
Code IND02-101
Duration 5 Days
Format Classroom Online
Course Summary
A well-managed project requires the collaboration and use of the given resources to achieve its goal. It must do this within a given budget and using a planned schedule. Digitisation is a newer technology that means less time can be wasted in meetings and lost working time. It enables projects to operate with more transparency and offers ease of communication, reducing costs. Learning how to manage digitised projects is vital as otherwise, there can be risks surrounding deliverables. When a project fails, it can be determined it was because one of the components, change request, adoption failure, scope creep, or requirement management, failed, and the aim of using digitation is to reduce the risk of loss at any stage.
The use of digital libraries gives everyone involved much more access to resources and provides a trail of changes and viewing history. It also offers better copyright and protection validity. Being a new technology, digital libraries are constantly evolving, so this course aims to provide insights into the latest best practices. It will serve as a guide for anyone involved in project managing to ensure that efficiency can be achieved, enabling a project to be completed on budget and within the required time constraints.
- To be able to develop an adequate digitisation policy
- To be able to explain digitisation planning, monitoring and budgeting
- To be confident in understanding digitisation difficulties related to Optical Character Recognition (OCR)
- To be able to learn project digitisation best practices
- To be able to determine the best digitisation technology for each project
- To be able to apply project management techniques when using project digitisation
- Project managers
- IT Managers
- Account managers
- Program managers
- Digital practitioners
- Business sponsors
- Technical managers
- All professionals involved in project management or digitisation
Teaching takes place in a variety of settings including face to face in a classroom environment and will ensure that participants can expand their knowledge of the subject and increase their skill set. The course is delivered via various methods by a specialist tutor. This will include PowerPoint presentations, reviewing articles and other relevant materials, group or individual exercises and discussions. There may be some independent work set, and the course will involve a requirement to submit articles to demonstrate understanding and an end of course test. Note-taking is encouraged, and you are welcome to use electronic devices to do this.
The course manual will form part of the learning but give you references for the future. You are encouraged to ask questions and, if needed, spend time one to one with your tutor to go over any issues. During your time in the classroom, you will be able to network with peers in similar roles.
Course Content & Outline
Section 1: What are Digital Libraries?
- Introduction to digital libraries including definitions and framework
- How large scale digital libraries are created
- Policy development for digital collection
- Legal and standard issues surrounding digitisation
- Protection of copyright when using digitisation
Section 2: Digitisation Projects
- Digitisation projects and standard projects - the differences
- Project mapping for digitisation capabilities
- Governance in digitisation projects
- Execution models for digitisation projects
- Proof of Concept: digitisation
Section 3: Managing a Digitised Project
- Digitisation project management planning: key characteristics
- Project plan
- Collaboration plan
- Risk management
- Staffing plan
- Digitisation projects: change management
- Digitisation projects: cost estimation
- Digitisation project management: best practices
Section 4: Digitising Data-Principles and Methods
- Digitising records
- In-house or outsourcing of digitisation?
- Records discoverability
- Optical Character Recognition
- Application
- Limitation
- Local languages
- Content availability and protection
- Recording digitisation workflow
Section 5: Execute and Monitor a Digitisation Project
- AGILE project management for digitisation projects
- Applying the Digital Maturity Model
- Stakeholders: management and engagement
- Achieving excellence in managing digital records
- Digital records storage and maintenance
11 Effective Strategies for Successful Project Management
Learn the ins and outs of project management strategies in this comprehensive guide. From understanding various methodologies to choosing the right one for your project, discover valuable insights to ensure your projects are successful and well-executed.
Learn the ins and outs of project management strategies in this comprehensive guide. From understanding various methodologies to choosing the right one for your project, discover valuable insights to ensure your projects are successful and well-executed.
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