Office Building & Facilities Management
Course Info
Code IND21-111
Duration 5 Days
Format Classroom
Course Summary
Within the world of employment, office spaces and buildings are used globally on a daily basis. Many organisations see it fit to conduct their business functions from an office location due to cost, convenience, and accessible facilities. However, these facilities do need to be regularly maintained to ensure they can be used efficiently.
Office building and facilities management covers many different factors, all which are intertwined with one another. To truly engage with the provided space, a space audit must be conducted. This will highlight the capabilities of the space, what facilities can be included and their ideal placement. Space audits will consider the feasibility of the facility, the resources needed to install and maintain it and the overall costs.
Office management will also encompass the health and safety of those working within the space. All office equipment and facilities should be examined through a risk assessment. This will identify any probable risks to business function and to the health of employees. With this information, effective preventative measures can be implemented, and correct action plans can be established in the situation where risks may occur.
All these processes must also factor into the budget of the business, and facilities management professionals should explore the ideal options at reducing costs without sacrificing quality.
During this course, you’ll learn:
To understand the vitality for effective facilities management within an office building setting.
To identify the types of facilities typically found within an office building their upkeep requirements.
To assess relevant health and safety regulations and building regulations to ensure the facilities are fully compliant.
To conduct regular and in-depth risk assessments to identify risks and implement preventive measures.
To ensure all emergency facilities and procedures are in constant working order and are accessible to all necessary individuals.
To manage the costs, reduce waste and better utilise resources.
To carry out space audits and relocation projects.
This course is designed for anyone within an office management role with the responsibility of facilities management. It would be most beneficial for:
Facilities Managers
Operations Managers
Risk Analysts
Compliance Officers
HSE Officers
Contractors and Sub-contractors
Space Auditors
Relocation Managers
This course uses a variety of adult learning styles to aid full understanding and comprehension. Participants will review case studies of established office buildings to highlight space utilisation and the effectiveness of their facilities management.
To promote a full understanding of the taught content, the participants will partake in a variety of learning methods, including presentations, demonstrations, individual and group activities. This combination of methods ensures that the participants are able to fully develop their understanding of the knowledge alongside all relevant practical skills.
Course Content & Outline
Section 1
Introduction to Office Building Management
Defining what office building and facilities management is, its importance and necessity.
Recognising what facilities and features would be managed by facilities management professionals.
Examining what facilities are regularly used daily, and what facilities are less frequently used.
Evaluating the costs and resources invested into each facility.
Assessing energy use and environmental issues of facilities, and how these align with costs and resources used.
Section 2
Managing Office Space
Investigating the functional requirements and physical constraints of the space.
Conducting a space audit to gain a thorough understanding of utilising spaced.
Analysing space audit data and comparing results to organisation’s resource and financial budget.
Designing and modifying the space to align with office needs, employee wants and resource availability.
Ensuring flexibility, accessibility and exploring cost-saving solutions.
Section 3
Managing Facilities and Maintenance
Strategically arranging equipment to be easily used and reduce potential risks.
Assessing relevant employment regulations and ensuring all necessary facilities are available and compliant.
Evaluating equipment and facilities at regular intervals to monitor degradation and establish an effective maintenance schedule.
Using regular maintenance as a method of cost reduction.
Out-sourcing equipment and contractors to reduce internal costs.
Section 4
Health and Safety
Understanding the importance of managing health and safety within the workplace.
Conducting risk assessments to identify hazards and risks within the workplace.
Utilising risk assessment data to categorise and prioritise risks and establish a risk management plan that includes preventative measures and corrective actions.
Ensuring all health and safety procedures are fully compliant with health and safety regulations.
Section 5
Meeting Employee Needs
Implementing various security measures to protect the physical safety, emotional wellbeing, and online data of employees – CCTV, security guards, cybersecurity methods and more.
Allowing for open communication with employees and being receptive to constructive feedback.
Ensuring accessibility throughout the office space and within facilities.
Facilities Management: Building Efficient Futures
Dive into the realm of facilities management—a dynamic field orchestrating infrastructure, optimising resources, and ensuring organisational success. Explore its benefits, required skills, and career prospects.
Dive into the realm of facilities management—a dynamic field orchestrating infrastructure, optimising resources, and ensuring organisational success. Explore its benefits, required skills, and career prospects.
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